The buyer-supplier relationship remains intact. Suppliers select their own method of receiving eRFQ's, enabling those without Internet connectivity to elect to receive their eRFQ's via email or fax. Buyers and suppliers are informed of incoming eRFQ's via email or SMS. When sending eRFQ's, the system automatically selects suppliers according to their category, and delivers the eRFQ based on the method of despatch selected by the supplier. The buyer may at any stage obtain information regarding the status of eRFQ's.

A cover page, relevant terms and conditions, electronic Bill of Quantities, related documents and individual line items can be included with the eRFQ in most standard document formats. The supplier receives only his list of eRFQ'S, sorted by initiator (contractor) and at the click of a button can access all documents. Suppliers can prepare prices, attach terms and conditions, and return the eRFQ on-line at their own convenience.

Information is totally secure for both buyers and suppliers, and their related data is stored independently. User login names and passwords ensure that information is accessible only to the intended recipient.

 

Client-server architecture (ASP Technology)
Powerful database
Unique consolidation ability
Separate work-in-progress ledgers that consolidate into control accounts
The SmartAct Ledger is a fully scalable package for the construction industry.
From small organisations using the Desktop edition, to large corporate clients running the Enterprise edition, all contracting firms can make use of the extensive features of this feature rich system.

• Cost Ledger
• General Ledger
• Creditors
• Debtors
• Subcontractors
• Plant & Equipment
• Stock Management
• Fixed Assets
• Cash Book
• Costing Reports
• General Ledger Reports
• Bank Reconciliations
• Creditor Cheques
• Remittance Advices
• Debtor Invoices
• Plant Hire Invoices

With multi-user access, multi-company (with consolidation), multiple accounting years and multi-currency capabilities, the system caters for the most demanding of accounting environments. SmartAct makes use of leading edge technology and offers the user unparalleled Wide Area Network access using dial-up or direct connect lines.

All postings to and from the Cost Ledger are handled automatically by the system. The cost ledger is balanced with each posting. The ledger structure is user-definable and the control codes can be set up to trigger any event. The system caters for any organisational structure, with the addition of division, project, contract and activity costing. User access is set up by organisation, and individuals can be given certain rights and privileges unique to the organisation and individual.

The menu screen may be adjusted to the user and display only the menu items permissible to the user. Reporting is quick and efficient with Crystal Reports©, and includes a large number of standard reports. In addition, the introduction of user-defined reports into the menu allows the user almost unlimited flexibility. Using suitable Internet connectivity and access security, accessing the system from any location worldwide is easily accomplished.

 

A flexible, powerful procurement system for contracting organisations, SmartBuy incorporates true high level security and full featured functionality.

Site Requisitions
Enables staff in remote locations to place requisitions on the organisation's buyer. The format is free text and allows buyer reply and comments. The site requisition can be re-directed to another buyer for expedition. Site staff can track the progress of the requisition. A simple login to the system will reflect the current situation.

Standard Requisitions
Items for procurement can be selected by organisation, or by contract using pre-determined pick lists. The list can be downloaded from existing estimating systems. The requisition can also access supplier product databases for product information and prices. The product databases can be pre-loaded from supplier defined catalogues.

Purchase Orders
The requisition undergoes an approval process, following which the supplier receives a purchase order via fax, email, or on-line. Details concerning delivery addresses, invoice addresses, full item descriptions, units of measure and discount details are displayed.

Deliveries
Each delivery is captured by the system, producing costing information for inclusion into standard accounting packages. The SmartAct accounts system uses this information to produce cost accruals into the cost ledger. An invoice reconciliation module matches deliveries with invoiced figures and posts to SmartAct automatically. The system caters for multiple organisations and is fully multi-user and multi-currency enabled. Suppliers are able to login to the system from any location after security control procedures, and view their purchase orders. They have the ability to qualify the orders, accept or reject line items, and send qualification text to the buyer organisations. In this way, both buyers and suppliers are kept informed in real time of the status of their requisitions and orders. The system accepts input from the SmartQuote eRFQ system, and produces an automatic requisition on the buyer. Using the latest technology, the system will allow access through a local area network, or wide area network as an Intranet or Extranet application. Users can obtain access from any Internet Explorer© enabled workstation using a dialup or direct connect Internet connection.

 

Designed for the user who demands total flexibility. With the Smartpay earnings and deductions development system, even the most complex calculation can be catered for.

• Unlimited employees
• Unlimited earning/deduction sets
• Standard and user-defined calculations
• All statutory calculations and reports
• Industrial Council stamps
• Fully integrated with SmartAct Accounts
• Flexible labour costing
• Hourly, weekly and monthly payrolls
• Unlimited payrolls per organisation
• Off site batch capture and imports
• Integrated with site clock card systems

Security
The system caters for multiple users and role definitions. Users are allocated roles in payrolls and are given access to only those features permitted. Each user has a profile in the payroll and can only execute those features allotted to the user. All processes are recorded in the payroll log, all amendments to fields and entry and exits to processes are recorded and can be viewed by the payroll administrator.

Setup
The system comes loaded with all tax tables for the applicable country. Stamp sets are preloaded and standard earnings deductions sets are available to use as is, or can be modified to suite.

Payroll History
Using the latest database technology, employee data is stored and available for historical viewing at any time. All runs are stored in detail. No need for restoring old pay runs for viewing. Simply select the period and run in question and view the information.

Integration
Information relevant to the payroll contained in the accounts and procurement modules are immediately available to the payroll. Projects, contract, divisions, activities and ledger codes are fully integrated. Changes made in the other modules are available without the need to import any data from these systems. Automatic postings to cost ledger and general ledger occur without the need for user intervention. The self-balancing process ensures that costs are accurately posted and the corresponding postings are done to the ledger system